Finance Specialist (International)

The Finance Specialist (FS) will provide financial management support to project activities. The FS will:

(i) Ensure financial management controls are in place to ensure that generally accepted financial procedures are adhered and that all project funds are utilized for the purposes that they are intended;
(ii) Prepare quarterly budgets and ensure that sufficient project funds are available for all project activities planned for months/quarter;
(iii) Work with the national finance officer on the preparation and submission of withdrawal applications under the project grants;
(iv) Submit Financial Reporting as required under the project grant agreements;
(v) Financial Control: implement financial policies, control procedures and financial data management systems that are compliant to ADB and government financial management policies and guidelines;
(vi) Budgeting: In consultation with the Team Leader (PM/TL) and the PMO prepare annual and quarterly budget projections according to annual and quarterly work plans: (i) analyze project expenditure patterns and prepare budget plans to cover planned activities for each quarter; (ii) ensure that sufficient funds are available for scheduled disbursements; (iii) advise to PM/TL of potential/anticipated fund flow problems and recommend measures to address them; and (iv) undertake analyses of budget projections and fund utilization patterns in collaboration with the PM/TL to respond to queries from DRD and or ADB;
(vii) Disbursements: verify that disbursement requests are in accordance with approved available budget procurement plan and are processes according to approved project procurement procedures;
(viii) Withdrawal Applications: work closely with the Ministry of Finance Treasury Team in managing disbursement and withdrawal applications and ensuring the project has sufficient funds for planned activities in each cycle;
(ix) Reporting to Government: ensure that the financial report and other financial records are prepared for the regular annual financial audit;
(x) clarify the categories as per original budget line; (ii) prepare the trial balance, statement of receipts and payments, balance sheet, statement of budget vs actual, statement of withdrawal applications; statement of expenditure, and statement of advance account;
(xi) Reporting to ADB: ensure that Quarterly Financial Reports for ADB are prepared and submitted to the PM/TL one week after the end of each quarter at the latest: prepare the balance sheet, bank reconciliation, receipts and expenditure, disbursement by expenditure categories, statement of sources and uses of project funds, and statement of project financial position;
(xii) Capacity Building: in collaboration with the PM/TL, develop and implement training activities and capacity building inputs on project and subproject financial management: (i) develop and implement training activities on financial management systems and procedures and to improve the financial management skills of the finance teams of the PMO and PIU; and (ii) in collaboration with the PMO and PIU finance and procurement teams develop and implement training activities on community procurement and financial management;
(xiii) Audit: coordinate with and provide information in a timely manner to government and independent auditors to enable a smooth audit process to take place.